CONSTITUTION & BYLAWS
National Science Teachers Association Student Chapter
Central Michigan University
CONSTITUTION

Article I.
Name

Section 1. The name of this organization shall be Central Michigan University NSTA Student Chapter (hereafter called NSTA-CMU) and shall be an alliance of the National Science Teachers Association, Arlington, VA, USA. This organization shall be a student chapter of NSTA.
Article II.
Purpose

Section 1. NSTA-CMU will provide an organized source of information that:
a. Promotes the mission of NSTA;
b. Acquaints pre-service teachers of science with the support resources available from NSTA;
c. Provides additional professional development in science education to pre-service teachers;
d. Acquaints pre-service teachers of science with others like themselves at their university and across the United States and Canada;
e. Provides a wealth of ideas to share amongst all participants;
f. Assists in building hands-on experiences that could be utilized in a classroom setting, and to help develop problem solving concepts with our peers.
Section 2. NSTA-CMU will:
a. Support and encourage students in science education.
b. Inform members of progress and activities of both NSTA and its chapters via newsletters, electronic technology, and other sources of communication.
Article III.
Membership

Section 1. Eligibility
Membership is open to all students. NSTA-CMU, a registered student organization of Central Michigan University, strongly and actively strives to increase diversity and provide equal opportunity within the organization. NSTA-CMU does not discriminate in membership eligibility against persons based on age, color, disability, gender, familial status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. A student is defined as an individual in good standing who is enrolled in course work leading to an appropriate degree. NSTA encourages diverse membership.
Section 2. Dues
The student executive board shall determine annual dues, if any, for members. Dues apply to executive board members as well.
Section 3. Privileges
Any active member shall be entitled to vote, hold office, participate in discussions, and otherwise receive chapter benefits and materials, including reimbursement for NSTA-CMU sponsored conferences.
Section 4. Active Membership
Those eligible for active membership will:
a) Attend seventy-five percent of the meetings or check out videos pertaining to seventy-five percent of the meetings. Videos may be checked out of the IMC in Ronan Hall
b) Pay the set amount of dues.
c) Participate actively in the fundraising of the organization and serve on one of the following two committees;
1. Public RelationsProgram
d) Participate in extra planned events sponsored by NSTA-CMU at a minimum of five (5) hours or two activities (whichever applies).
Section 5. Inactive Membership
Those eligible for inactive membership include individuals who are unable to meet the requirements for active membership because of extenuating circumstances. However, inactive members are still required to pay the same amount of dues as active members. These individuals will still receive NSTA publications and be informed of upcoming events.
Section 6. Members Enrolled in Student Teaching
For individuals who are student teaching and meet the requirements for Inactive membership, NSTA-CMU will include these individuals in its effort to receive conference funding. This does not promise full or partial reimbursement, merely that these members will be treated as active members for the sake of conference reimbursement.

Article IV.
Governance

Section 1. Executive Board
An executive board shall govern the chapter. All executive board members will attend executive board meetings. The members at a semi-annual meeting will elect the board for a one-year term, with the exception of the President-Elect. However, members may hold office for one semester. In this case, this position will be voted on in the next election. The following officers will comprise the board: president, president-elect, secretary, treasurer, fundraising chair, program chair, public relations chair, historian, SGA representative and technology specialist.
Section 2. President
Duties of the President:
a. Begin and end each general meeting, accompanied by a formal agenda;
b. Make general announcements to organization;
c. Act as an overseer to ensure that other executive board members are completing their duties;
d. Run e-board meetings, accompanied by a formal agenda;
e. Post executive board meetings on the NSTA-CMU Blackboard calendar;
f. Regularly check the organization’s email account, cmunsta@cmich.edu, and forward message to appropriate member;
g. Be responsible for all communication with MSTA and NSTA;
h. Aid in the effort to locate university funding and keep the organization up to university standards;
i. Be the center pillar in all aspects of the organization by receiving regular reports from other executive board members and being able to answer any general questions put forward.
Section 3. President-Elect
Duties of the President-Elect:
a. Represent NSTA-CMU at the MSTA and/or NSTA annual meetings/conferences;
b. Be responsible for coordinating a whole association trip to the annual MSTA and/or NSTA conference(s), if the organization determines that it would like to (decision must be voted on by the executive board);
c. Work with President to fully understand the President’s duties so that the transition from President-Elect to President will proceed smoothly.
d. Be responsible for the status of all members (executive board, active, inactive and inactive – student teaching);
e. Bring blank copies of National and student chapter membership applications to general meetings.
Section 4. Secretary
Duties of the Secretary:
a. Take accurate minutes for both general and executive board meetings, including attendance;
b. Post these typed minutes on the NSTA-CMU Blackboard account in a timely manner;
c. Maintain hardcopy of all executive and general meeting minutes;
d. Manage the Attendance portion of the Blackboard Gradebook, giving members “checks” for completed attendance at a general meeting;
Section 5. Treasurer
Duties of the Treasurer:
a. Set up and manage bank accounts;
b. Keep accurate and up to date record of all transactions;
c. Collect and record dues;
d. Collect money from fundraisers;
e. Write checks for reimbursements, meeting fees, conferences, and field trips paid for by NSTA-CMU;
f. Write receipts for any payments to NSTA-CMU;
g. Collaborate work with advisor and president to keep them informed;
h. Have an accurate balance report to give at each meeting
i. Work with advisor to apply for conference funding from the College of Education and Human Services;
j. Be responsible for conference spending reimbursements;
k. Be responsible for NSTA-CMU money box and ensure it has adequate funds when necessary.
Section 6. Fundraising Chair
Duties of the Fundraising Chair:
a. Research, coordinate and present all fundraising activities;
b. Work with treasurer regarding monetary transactions;
c. Record fundraising activities by member to report for active membership eligibility.
Section 7. Program Chair
Duties of the Program Chair:
a. Contact potential speakers or workshop leaders and arrange for the program of general meetings;
b. Delegate responsibilities to committee members to assist in program activities;
c. Send thank-you correspondence to speakers and professional development providers;
d. Maintain Blackboard calendar with program information, including time, location, event descriptions, etc.
Section 8. Public Relations Chair
Duties of the Program Chair:
a. Delegate responsibilities to committee members to hang up flyers or any other job such as chalk writing to advertise upcoming meetings and events;
b. Appoint members to decorate and keep bulletin board up to date;
c. Post flyers to the NSTA-CMU Blackboard account for members to download and hang;
d. Write an e-mail to all members the week of an event, and any other announcements from other executive board members;
e. Post the above information on the announcements portion of NSTA-CMU Blackboard.
Section 9. Historian
Duties of the Historian
a. Videotape or find another person to tape all general meetings;
b. Be responsible for posting the attendance of members who have checked out the general meeting videotapes in NSTA-CMU Blackboard;
c. Photograph or find another person to photograph events (such as meeting, conferences, special trips) using the NSTA digital camera;
d. Be responsible for the NSTA camera, including memory card, batteries and other accessories;
e. Upload all photos to the online photo-managing website;
f. (somehow we need to work on how to get the tech person high quality photos with ease)
g. Create and update albums/scrapbook of all events throughout the year, including photographs;
h. Keep Resource Book up to date.
Section 10. SGA Representative
Duties of the SGA Representative
a. Attend all SGA general and committee meetings;
b. Keep other members up to date concerning events of SGA;
c. Vote in a manner that reflects the needs or NSTA-CMU;
d. Work one hour in the SGA office or delegate this duty to member(s)
e. Work with Advisor and other executive board members to apply for SBAC conference funding on behalf of NSTA-CMU;
f. Check the NSTA-CMU mailbox located in the University Center on CMU’s campus.
Section 11. Technology Specialist
Duties of the Technology Specialist
a. Train the following members on the following technology related tasks:
1) President – how to check and maintain NSTACMU@cmich.edu email account, including adding/deleting from the address book
2)
Section 12. Past Executive Board Members
NSTA-CMU recognizes past executive board members as resource of our organization, no voting on executive board issues, must be an active member.

Article V.
Meetings

Section 1. There shall be at least one general membership meeting per year.
Meetings may be called at such times and places as the executive board may determine. Meetings may be called by written request of any five (5) members, provided members are notified in advance of time, place, and purpose of the meeting.
Article VI.
Amendments

Section 1. Upon recommendation by the executive board, this constitution may be amended at any meeting of the membership by vote of two-thirds of the members present, provided that notice of the meeting has been given previous to the time of voting.

Article VII

Termination

Section 1. If, at any time, this organization ceases to exist, all remaining funds will be donated to the Central Michigan University Teacher Education Program.
Article VIII
Advisors

Section 1. Responsibilities of the Advisor
The NSTA-CMU advisor’s primary role is to provide overall guidance and assistance to that organization. The advisors will encourage and advise NSTA-CMU in carrying on an active and significant program, and work with the officers to promote the effective administration of the organization. This guidance will include assistance in compliance with Central Michigan University’s policies and procedures that govern the use of University facilities and the University’s name and logos. Advisors will assist with the formulation and revision of the organizations’ constitutions and by-laws. Advisors should alert NSTA-CMU to the risks of injury and liability in connection with their activities and warn the club or its officers when they suspect that something is not right in the way the club is operating. The advisor should meet with the club or its officers at least twice each semester.
The financial responsibility of the advisor of the organization will include walking College of Education and Human Services vending machine requests through the signature process.
Section 2. Selection of Advisors
The executive board of the organization will appoint advisors for NSTA-CMU by a majority vote.
Section 3. Eligibility of Advisors
All advisors must be faculty or staff members of Central Michigan University.
Section 4. Term of Office
The advisor shall serve for a term of four years. The executive board of NSTA-CMU may reappoint the advisor with a majority vote.

Bylaws


1. Banking Procedures
Each check written for NSTA-CMU expenditures must have two members’ signatures (counter-sign) for the protection of all members and officers. These signatures may be a combination of any two of the following executive board members: President, President-elect or Treasurer.
Signature cards will be changed each time a new officer takes over the accounting and banking procedures of the organization.
The Treasurer will give receipts to all members for monies received (including dues) and provide members with an accounting of expenditures at regular and Executive Board meetings or on a monthly basis.
Someone outside of NSTA-CMU will perform an audit on banking accounts on a semester or annual basis. This can also occur when there is a change in officers. Someone other than the check signer(s) (President, President-elect and Treasurer) will open the bank statements each month and review them for reasonableness. Performing regular audits on our accounts frees the officers from any suspicion and limits their liability.